Additional information for Private Visits
Click here for Private Visit booking information.
Who can organise a Private Visit?
In some countries or regions it may be possible for exams to take place at an approved venue provided by a teacher, school or music centre, rather than at an ABRSM Public Venue. This is a Private Visit.
To find out more or request a Private Visit, contact your local ABRSM representative or you can contact us directly.
To hold a practical Private Visit you will usually need to have minimum number of hours of examining time. You can invite other applicants (Permitted Applicants) to book exams at your Private Visit to meet this requirement.
You can check exam timings here to work out how much exam time you have and how many days you need to book. Each day can include up to 6 hours and 30 minutes of exams, plus lunch and breaks, with a start time of 9.00am or 9.30am.
For timetabling information see our Exam Appointments page.
Music Theory Private Visits (for Grades 6 to 8) take place at an approved venue provided by the Visit Organiser. We do not require a minimum number of candidates for Music Theory Private Visits, but the venue must be an educational establishment.
Organ, Percussion, Harpsichord and Choral Singing exams must take place at a Private Visit, as we are unable to hold them at our Public Venues..
All Private Visit venues must be approved by ABRSM before you book exams. You can apply for venue approval online via your account. You will need to do this before you make a Private Visit booking. The approval process can take up to eight working days. You only need to request approval for your venue once. If we give approval, this will apply for all future Private Visit bookings at that venue.
Visit venue approval application form (PDF)
Uploading candidate lists to your booking
Visit Organisers and Permitted Applicants can upload candidate and exam details in bulk from a pre-populated file. To upload a candidate list:
- Go to the ‘Add candidates’ section of the Private Visit booking.
- Click ‘download import template’ – to download the CSV template.
- Add your candidate/exam details to the template.
- Click ‘Import candidates from file’ and select the template.
- Click ‘open’ and the candidate/exam details will appear in the Private Visit booking.
- If you need to you can edit any candidate details on-screen before confirming your booking.
Downloading candidate lists
Visit Organisers can download a list of all candidates booked onto their Private Visit at any time.
- Go to your Private Visit booking
- Click ‘List of all candidates’
- Click ‘Export timetable (CSV)’
Please note, if a candidate’s name contains a special character this will appear as a question mark (?) in the file, and if a name contains a comma this will move part of the name into the next column. You can correct these directly in the CSV file. The names on marks forms and certificates will appear correctly, with any commas or special characters, as they were entered when the exams were booked.